ILARIA FERRARI
Profile:
Organised and detail-oriented administrative professional with over 10 years of experience in intellectual property administration, HR, and legal operations across international environments. Expert in managing confidential documentation, coordinating executive calendars, drafting legal and HR documents, and maintaining compliance with organisational standards. At Exobiosphere, Ilaria ensures the company runs smoothly managing the CEO's calendar, coordinating grant applications, handling social media and publishing company posts and press releases.
Work History:
2025 - CURRENT: EXOBIOSPHERE | LUXEMBOURGAdministrative & Communications Officer
Responsible for the day-to-day administrative operations of Exobiosphere. Manages the CEO's calendar, coordinating internal and external meetings, travel, and scheduling across multiple time zones. Handles company communications including the management of social media channels, publishing corporate posts and announcements, and preparing press releases for public distribution. Supports the preparation and submission of grant applications and coordinates legal document preparation and review.
2013 - 2025: Marks & Clerk | LuxembourgSenior Paralegal
As senior administrator at an international IP law firm, Ilaria managed the full lifecycle of patent documentation, from filing and classification through validation, while providing administrative and legal support to both clients and attorneys and liaising with national patent offices across jurisdictions. She oversaw all classified and unclassified correspondence, ensuring correct formatting, proofreading, and timely distribution, and organised meetings by drafting agendas, preparing minutes, and tracking follow-up actions to completion. Internally, she supervised junior colleagues, ran training programmes, contributed to improving workflow organisation, and supported the drafting and maintenance of administrative guidelines and internal procedures. Her HR responsibilities included maintaining employee files, handling sickness follow-up processes, and acting as the central point of contact for HR-related documentation needs.
2011 - 2013: Itsu | London, UKOffice Assistant
Provided general administrative support including management of emails, correspondence, and documentation, coordination of internal meetings, and contribution to the smooth running of daily office operations and workflows.
2010 - 2011: El.da | Iglesias, ItalyAdministrative Assistant
Maintained office filing structures and data management systems, handled incoming communications across email, mail, and fax, and drafted documents, briefing papers, reports, and presentations. Liaised with clients, suppliers, and external partners to ensure smooth administrative processes.
EDUcation:
LLLC Luxembourg Lifelong Learning Centre Luxembourg Labour Law Certificate
Università G.Marconi, Rome, ItalyMaster's degree in Human Resources and Management
Università degli studi di cAGLIARI, CAGLIARI, ItalyUniversity's degree in Communication and Languages